Privacy Policy

This Privacy Policy sets out the basis on which any personal data provided to us by you will be used by us. Please read this Policy carefully. We are CAA-GR, the Greek chapter of the international non-profit organization ‘Computer Applications and Quantitative Methods in Archaeology’. We are the data controller of personal data provided to us. We have appointed a Data Protection Officer who is responsible for addressing data protection matters, including any questions you may have in relation to this Policy. You can contact our Data Protection Officer at dpo@caa-gr.org.

This Privacy Policy was last updated on 25 May 2018.

Scope

As a CAA-GR member your privacy is important to us and we are committed to being transparent about how we use your personal information and how we keep it safe. This Privacy Policy is intended to help you understand what is personal information, what personal information CAA-GR collects, uses, shares, stores and secures about you and how to control your personal information held by CAA-GR. This Privacy Policy covers the information CAA-GR collects about you when you become a member. ‘CAA-GR’ refers to the Greek chapter of the international non-profit organization ‘Computer Applications and Quantitative Methods in Archaeology’. ‘Services’ refers to all services that CAA-GR offers, including the CAA-GR mailing list and subscription to the CAA-GR news. ‘Web Site’ refers to the CAA-GR web site at the address www.caa-gr.org. ‘Data Protection Officer’ is appointed by the CAA-GR Board to access and use your personal information.

Personal Information

Personal Information is information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Personal information CAA-GR collects about you

CAA-GR collects information about you when you register to become a member, or when you update your membership details. This may include your name(s) (mandatory), address, telephone number, profession, organization and email (mandatory). For non-registered users that have subscribed to CAA-GR news notifications by email, we only hold email information.

CAA-GR use cookies to collect usage data and to ensure that our Site functions as intended. In particular, we use Google Analytics to analyse the use of the Site. For further information see Google’s privacy policy, available at https://www.google.com/policies/privacy.

CAA-GR does not use widgets and social media features on its Web Site (such as a Twitter "tweet" button) that collect information about you. Should this policy change in future, information about such use will be provided.

How CAA-GR uses the personal information it collects about you

CAA-GR only collects and processes information about you where we have a legal basis for doing so under applicable EU laws and the General Data Protection Regulation (GDPR) (EU) 2016/679. The legal basis depends on the Services you use and how you use them. This means we collect and use your information only where:

  • CAA-GR needs it to operate our Services, provide membership support and to protect the safety and security of the Services;
  • It satisfies a legitimate interest (which is not overridden by your data protection interests) and to protect our legal rights and interests;
  • You give us consent to do so for a specific purpose; or
  • We need to process your data to comply with a legal obligation.

How we use the information we collect depends, in part, on which Services you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.

To provide the Services
CAA-GR uses the personal information that you provided to operate and maintain CAA-GR's Services. Personal information required to provide our Services is retained in perpetuity for the purposes of maintaining your membership history, unless requested otherwise.

To communicate with you about our Services
CAA-GR uses the personal information you have provide to CAA-GR to communicate with you about our Services via email, including sending you notifications, security alerts, and administrative messages related to our Services.

To promote and drive engagement with our Services
CAA-GR may communicate with you to provide updates, newsletters and other promotional communications related to our services. CAA-GR will only communicate with you this way if you have provided your consent. You can opt-out of these communications at any time. Personal information provided with your consent for this purpose will be retained for as long as CAA-GR provides the Services or until you request otherwise.

With your consent
CAA-GR may use information about you where you have given us consent to do so for a specific purpose not listed above.

How CAA-GR shares the personal information it collects about you

How CAA-GR do not share your personal information with any third party organisation. CAA-GR Web Site may include links that direct you to other web sites or services whose privacy practices may differ from ours. If you submit information to any of those third party sites, your information is governed by their privacy policies, not ours. We encourage you to carefully read the Privacy Policy of any web site you visit.

How CAA-GR stores and secures your personal information

The CAA-GR Web Site is hosted on servers of IMS-FORTH in Greece. Information you enter in the Web Site’s registration or contact forms is transmitted to CAA-GR un-encrypted. No other personal information is collected or stored from the CAA-GR Web Site.

Your personal information is stored by CAA-GR off-line in a password protected database, which is only accessible to Data Managers.

How to control your personal information held by CAA-GR

You have the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format. You can exercise these choices by sending a respective request by email to info@caa-gr.org.

Opt out of communications
You may opt out of receiving news from CAA-GR (mainly through the mailing list of CAA-GR) by contacting info@caa-gr.org. Please note, however, that you will still continue to receive transactional messages from CAA-GR regarding provision of our Services, after you opt out from receiving news messages.

Deactivate your membership
If you no longer wish to use our Services and be member of CAA-GR, please contact info@caa-gr.org. Please be aware that deactivating your membership may not delete your information; your information may remain visible to CAA-GR Data Managers.

Delete your information
If, in addition to deactivating your membership, you also want CAA-GR to delete your personal information, please contact info@caa-gr.org.

Changes to this Privacy Policy

CAA-GR keeps this Privacy Policy under regular review and it may change from time to time. We will indicate any changes and clearly state the date of last update to this Privacy Policy on this page. Any significant changes will be prominently indicated on our Web Site.